Special Assistant to the President

People For the American Way is a national organization dedicated to defending constitutional rights and promoting the democratic values of citizen participation, freedom of expression, freedom of religion and equal opportunity for all.

This position requires a high level of competence and commitment, as well as a wide range of administrative, communications, and management skills.  The Special Assistant works in a fast-paced environment and must be flexible and available to work additional hours, when needed. This position is located in Washington DC and reports to the President.

Responsibilities

  • Manage the efficient and effective administrative operation of all aspects of the President’s office, including:
  • Maintain the President’s calendar and heavy  travel schedule, coordinating arrangements, as needed,
  • Coordinate the preparation for meetings and events,
  • Process all correspondence to and from the President’s office, including the drafting of selected correspondence, memoranda and reports,
  • Answer phone calls to President’s office and ensure prompt response to inquiries.
  • Liaise with the Board of Directors and their staffs, manage preparation and set-up/logistics of Board meetings, coordinate mailings to the Board, record and transcribe minutes of Board meetings.
  • Facilitate communication between the President’s office and People For programs and departments.
  • Coordinate special projects, as directed by the President and Chief Operating Officer.
  • Coordinate the preparation and organization of research and briefing materials required by the President.
  • Maintain lists, files and calendars for Board activities.

Qualifications

  • 5+ years’ experience supporting President level staff or organizational leader.
  • Previous administrative support experience in a fast-paced work environment.
  • Excellent oral and written communication skills.
  • Ability to organize schedules and information efficiently with exceptional attention to detail.
  • Ability to work easily and effectively with a variety of people.
  • Self-starter with ability to work both independently and with direction.
  • Ability to manage multiple priorities, competing requests, and frequent deadlines.
  • Willingness to work additional hours, often without advance notice.
  • Discretion, mature judgment and good problem solving skills.
  • Strong proofreading and editing skills.
  • Interest in progressive issues and commitment to public interest work.
  • Experience on Capitol Hill or in political/advocacy organization preferred
  • Sense of humor and flexible attitude.

To apply send resume and statement of interest to:  Human Resources, People For the American Way, 1101 15th Street, NW, Suite 600, Washington, DC  20005, Email: hr@pfaw.org. No telephone calls please.